HelloGrowthCRM tracks strata management tenders, committee relationships and owner enquiries in one pipeline. Your trust accounting and levy software stays exactly where it is. Around A$18 per user per month.
New scheme tender and proposal pipelines
Agency agreement renewal reminders per scheme
Committee office bearer contact tracking after AGMs
Developer handover and new building enquiries
Owner and contractor enquiry follow-up across schemes
Reporting on tender win rate and portfolio growth
Why this page exists
Strata management is a contract business. Every owners corporation or body corporate you manage sits under an agency agreement that comes up for renewal, and every scheme you do not manage is a tender you could chase. Meanwhile committees change at each AGM, secretaries and treasurers turn over, developers hand over new schemes, and enquiries from owners, contractors and builders arrive constantly. Most agencies track none of this properly. The strata software holds levies, funds, minutes and maintenance, because that is what it is for. The business development side, the tender pipeline, the committee relationships, the renewal dates, lives in someone's head or an old spreadsheet. HelloGrowthCRM gives that side a pipeline, an owner, a follow-up schedule and a set of reports.
It is worth being blunt about what HelloGrowthCRM is not. It is not strata management software. It does not do trust accounting, it does not raise or reconcile levies, it does not manage administrative or capital works funds, it does not hold the strata roll, and it does not produce meeting notices, agendas or minutes. It has no awareness of the Strata Schemes Management Act in New South Wales, the Owners Corporations Act in Victoria, Queensland body corporate legislation or any other state or territory regime, and it will not keep you compliant with them. Your existing strata system and your licensed managing agent obligations stay exactly as they are. HelloGrowthCRM is the sales layer beside them: tenders, proposals, committee contacts, renewal reminders and enquiry follow-up.
Common search intent
Agency agreement renewal dates sit in a spreadsheet nobody checks, so a scheme goes to tender before anyone in the office starts a retention conversation.
Tender opportunities come through a committee member, a developer or a broker, then vanish because no one owns the follow-up or the proposal deadline.
Committee office bearers change at every AGM, so the agency keeps emailing a treasurer who resigned eighteen months ago and never speaks to the new one.
Owner and contractor enquiries land across three inboxes and two mobiles, so response times slip and complaints follow at the next general meeting.
Management proposals are rebuilt from an old PDF each time, so quoting a hundred-lot scheme takes a day the business development person does not have.
Nobody can report on how many schemes were tendered for last year, how many were won, or which sources produced the best opportunities.
Strata enquiries do not arrive tidily. A committee secretary emails asking for a fee proposal, a developer rings about a new scheme handover, an owner messages about something a manager promised at the AGM, and a contractor fills in the website form. HelloGrowthCRM captures web forms, phone calls and messaging into the same pipeline, so every conversation with a scheme is on one record rather than scattered across inboxes. The dialer records calls and writes an AI summary, useful when a manager takes a committee call between site visits. Automated email sequences, SMS and WhatsApp keep tender follow-up and renewal conversations moving, and native connectors, Zapier and the API push details to the systems your agency already runs.
Why Australia teams choose this
See how Xero sync, SMS reminders, ABN-aware records, and follow-up automation fit your workflow in one demo.
Point your agency website form, office phone number and messaging channels at HelloGrowthCRM. Setup takes about fifteen minutes. Import existing scheme contacts and committee lists from a spreadsheet rather than retyping them.
Name stages the way your agency wins work: Enquiry, Site Inspection, Fee Proposal, Committee Vote, Agreement Signed. Track each owners corporation or body corporate as its own opportunity with an assigned business development owner.
Set reminders and email sequences that fire ahead of agency agreement expiry and after each AGM, so retention conversations start early and new committee office bearers are contacted rather than the previous ones.
Levies, trust accounting, the strata roll, notices and minutes stay in your strata management software. HelloGrowthCRM reports on tenders, win rate and portfolio growth, and hands signed schemes across for setup.
Pricing
HelloGrowthCRM is around A$18 per user per month, or US$12 monthly, dropping to US$10 per user per month on annual billing. A free forever plan is available, which suits a small agency wanting to track tenders and renewals properly for the first time. Setup takes about fifteen minutes. The optional Growth Engine managed RevOps service can build and run the pipeline if your team has no capacity to do it.
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ExploreTrack every scheme opportunity, committee contact and agency agreement renewal in one pipeline, while your strata software keeps doing levies, funds and minutes. Set up in about fifteen minutes on the free forever plan, then move to around A$18 per user per month.
HelloGrowthCRM ships 12 AI agents across 3 autonomy levels — from fully autonomous voice calling to assistive smart compose. Every AI action is logged and reversible.
Voice Agent for Quote Follow-Up
AI calls Strata Managers prospects a day after the quote goes out, answers the obvious questions, and books the next step so nobody has to chase manually.
Smart Compose for Client Messages
AI writing assist for enquiry replies, quote covering notes, and follow-up messages — consistent wording, sent faster.
Automated Follow-Up Sequences
Trigger SMS, WhatsApp, and email reminders on a schedule you set once, so every open quote gets chased until it is won or closed out.
AI Lead Scoring
Rank incoming strata managers enquiries by value, location, and response speed so the team works the best ones first.
All AI features included on every paid plan. No add-ons.