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Education CRM Software

Education CRM Software for Schools, Colleges and Universities

Capture every admission enquiry, score it, and follow up on WhatsApp and calls through the admissions funnel until the student enrols. Free to start; paid from $12/user/mo billed monthly.

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Customer workflow illustration for education crm software

Quick answer

Is HelloGrowthCRM right for Education CRM Software?

Yes. HelloGrowthCRM gives Education CRM Software a single system to capture every lead, automate follow-up across phone, WhatsApp, and email, prioritise leads with AI scoring, and forecast revenue — with calling and messaging built in instead of sold as add-ons.
  • Capture admission enquiries from every source: website, ads, education fairs, WhatsApp and phone create a student lead automatically with the source recorded
  • Admissions pipeline: move each applicant through enquiry, application, counselling, offer and enrolled, so no prospective student stalls
  • Counsellor assignment and routing: distribute enquiries by program, course or campus so none sits unclaimed

See pricingBook a demo

HelloGrowthCRM

Capture. Follow up. Close.

From Enquiry to Customer in One CRMEvery lead captured, followed up and tracked — so nothing goes cold.The path a lead takes inside HelloGrowthCRM, from first enquiry to a repeat customer.
  1. Step 1

    Capture

    Web forms, WhatsApp, calls and ads land in one inbox

  2. Step 2

    Qualify

    AI lead scoring flags who is ready to talk

  3. Step 3

    Assign

    Routed to the right rep automatically

  4. Step 4

    Follow up

    Reminders, sequences and WhatsApp nudges

  5. Step 5

    Track the deal

    Stages, value and next step in the pipeline

  6. Step 6

    Win & retain

    Renewals and repeat business stay on the radar

Every call, message and email is logged on the contact — the history travels with the lead.

One contact record, one pipeline, one clear next step.

01

Admissions is a funnel that must not leak

Schools, colleges and universities generate admission enquiries in volume and convert them through counselling, against deadlines. The institutions that fill their seats are the ones whose counsellors respond fast, prioritise the best applicants, and follow up until enrolment. Education CRM software makes that reliable — every enquiry captured, scored, assigned and worked. HelloGrowthCRM gives an admissions team a pipeline, AI lead scoring and WhatsApp and calling in one place. For course providers and ed-tech, see CRM for edtech; institutions in India can see CRM for education in India.

02

Capture every admission enquiry

Enquiries from your website, ads, education fairs, WhatsApp and phone become student leads automatically with the source recorded, and a counsellor is notified at once. Applicants enquire with several institutions, so responding quickly is decisive — see speed to lead and lead management software.

03

Prioritise and work the funnel

AI scoring ranks enquiries by likelihood to enrol so counsellors call the hottest first, and each applicant moves through enquiry, application, counselling, offer and enrolled on a clear pipeline. Document- and fee-follow-up nudges move applicants who would otherwise stall, which is where a lot of enrolment is quietly lost.

04

Reach students and parents on WhatsApp

Students and parents answer WhatsApp far more than email. Counsellors share program details, deadlines and fee information and follow up from the applicant record with the dialer and WhatsApp, every touch logged. Multi-step sequences keep applicants who need several touches moving toward enrolment.

05

Multi-campus, multi-program, measurable

Route enquiries to the right campus, course or counsellor, and report on enquiries, applications and enrolments across campuses, programs and intakes. A head of admissions sees the whole funnel while each counsellor works their own list — see sales management software for the manager view.

06

What it costs

Start free. The Free Forever plan runs your admissions funnel with no credit card and no time limit. The paid plan is $12/user/mo billed monthly (₹899/user/mo + 18% GST in India), with AI scoring, sequences, the dialer, WhatsApp and texting included. See the pricing page for full plans.

What you get

Why teams choose HelloGrowthCRM

AI-powered CRM with the features you need to close more deals.

  • Capture admission enquiries from every source: website, ads, education fairs, WhatsApp and phone create a student lead automatically with the source recorded.
  • Admissions pipeline: move each applicant through enquiry, application, counselling, offer and enrolled, so no prospective student stalls.
  • Counsellor assignment and routing: distribute enquiries by program, course or campus so none sits unclaimed.
  • AI lead scoring: rank enquiries by likelihood to enrol, so counsellors prioritise the best.
  • WhatsApp and calling built in: reach students and parents on the channel they answer, with every touch logged.
  • Follow-up sequences: multi-step cadences for applicants who need several touches before they enrol.
  • Document and fee follow-up: nudge applicants who have not submitted documents or paid fees.
  • Multi-campus and multi-program: route and report across campuses, courses and intakes.
  • Reporting: enquiries, applications, enrolments, counsellor productivity and source performance.
  • Free Forever plan: run your admissions funnel with no credit card, then add automation and AI as enquiry volume grows.
Compare HelloGrowthCRM to HubSpot, Salesforce & more

HelloGrowthCRM by the numbers

$12
per user/month list price — $10/user/mo on annual billing, ₹899/user/mo in India
$0
free forever starter plan — no credit card required
14-day
trial included on paid plans
259+
live integrations, from WhatsApp to Tally and QuickBooks
500+
teams worldwide run their pipeline on HelloGrowthCRM

Frequently Asked Questions

Common questions about using HelloGrowthCRM in your industry.

More CRM guides to explore

Browse related HelloGrowthCRM guides and see how different teams run their pipelines.

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Prefer email? Write to sales@hellogrowthcrm.com