How to sync contacts with HubSpot in HelloGrowthCRM
Two-way contact sync between HelloGrowthCRM and HubSpot. Migrate, dual-run, or run alongside.
What this guide helps you do
Follow this article when you want a focused, step-by-step path to complete the task without digging through menus.
Need a broader overview first?
Go back to the Integrations section to browse more guides, compare related tasks, and choose a better starting point.
View all Integrations guidesMigrating from HubSpot, dual-running, or sharing a contact base. Sync contacts (and optionally companies, deals) two-way.
How to use this guide
Read the intro to confirm this is the right workflow, complete the steps in order, then review the common issues and related articles if your setup behaves differently from the standard path.
What you'll need
- •HubSpot Marketing Hub Starter+
- •OAuth permissions
- •Pro tier
- •15 minutes
- 1
Settings → Integrations → HubSpot → Connect
OAuth flow. Approve scopes.
- 2
Pick sync scope
Contacts, +Companies, or +Deals.
- 3
Pick sync direction
One-way (HubSpot → CRM for migration), reverse, or two-way.
- 4
Map fields
Default mapping for standards. Customize for custom fields.
- 5
Set conflict resolution
Most recent wins (default), HubSpot wins, CRM wins, per-field.
- 6
Set dedupe key
Email + phone for matching.
- 7
Run initial sync
Click Start sync. 10K contacts: ~5 min.
- 8
Configure ongoing sync
Real-time webhook (default) or scheduled 15-min.
- 9
Test with sample contact
Edit in HubSpot → confirm syncs in <30s.
- 10
Monitor sync health
Settings → HubSpot → sync dashboard. Lag, errors.
Frequently asked questions
Do I need both CRMs?▾
Some teams dual-run during migration; most settle on one.
Salesforce sync?▾
Yes — see Salesforce integration.
Will HubSpot stop sending if I disconnect?▾
Yes — sync stops; existing data stays.
Cost?▾
Free integration; HubSpot's API counts against their plan.
HubSpot Workflows trigger CRM journeys?▾
Via Zapier or webhook. Direct trigger Q3 2026.
Migration vs Sync?▾
Migration = one-time pull. Sync = ongoing. Use migration for cutover.
Related articles
See it in product
Try it yourself
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Still need help?
If this article does not match your account setup, rollout stage, or edge case, review more guides in Integrations or contact our team for direct help.
Rushabh leads product strategy at HelloGrowthCRM with a focus on CRM workflows, revenue operations, and practical product design for growing businesses.
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