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Integration

Sync Apollo.io Leads Into HelloGrowthCRM Automatically

Connect Apollo.io to HelloGrowthCRM. Auto-enrich leads with verified email, LinkedIn, and company data. From Rs 899/user/month.

Quick answer

What data does Apollo provide when a lead is enriched?

Apollo typically provides verified email address, mobile number, LinkedIn profile URL, job title, company name, company size, industry, technology stack, and headquarters location. Data quality is higher than most enrichment tools because Apollo verifies and re-verifies contact data continuously.
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What you get

Apollo.io is the most widely used B2B lead database and outreach platform globally, with over 275 million verified contacts. When you connect Apollo to HelloGrowthCRM, you combine Apollo prospecting depth with HelloGrowthCRM follow-up automation, dialer, and WhatsApp inbox.

The integration works in two directions. Leads imported from Apollo are automatically enriched with verified email, mobile number, LinkedIn URL, company size, industry, and technology stack. Contacts in HelloGrowthCRM can also be pushed to Apollo sequences and replies sync back to the CRM timeline.

For B2B sales teams targeting specific company sizes, industries, or job titles, the Apollo and HelloGrowthCRM combination is powerful: prospect in Apollo, import enriched leads to HelloGrowthCRM, trigger WhatsApp and dialer follow-up sequence immediately. The full stack in one workflow.

Data quality is the primary value. Apollo verifies contact data regularly, so email bounce rates from Apollo-sourced leads are typically 5 to 10 percent compared to 25 to 40 percent from unverified lists. Combined with HelloGrowthCRM duplicate detection and lead scoring, your pipeline stays clean and prioritised.

The Apollo integration also supports bulk enrichment — upload a list of company names or domains and Apollo returns the relevant decision-maker contacts. Useful for account-based marketing campaigns where you know the target accounts but need to identify the right contacts.

Indian B2B businesses targeting SME buyers can use Apollo to find companies in specific industries, cities, and employee-count brackets — then import them directly into HelloGrowthCRM for targeted outreach via WhatsApp and email. Combine with IndiaMART sync for a complete inbound and outbound prospecting stack.

Automation workflows

Automation workflows you can build with Apollo and HelloGrowthCRM

Enrich every inbound lead on arrival

A short form protects conversion but starves routing. With Apollo connected, each new lead is enriched with company, size, industry, and title the moment it lands — so scoring and assignment rules run on real firmographics while the lead is still minutes old.

Push Apollo prospecting lists into a working pipeline

Lists built in Apollo's database flow into HelloGrowthCRM as leads with sequence-ready data. Prospecting stops being a CSV hand-off: the SDR's next-step task exists the moment the list syncs, and nothing waits in a download folder.

Verify emails before sequences send

Apollo's verification status rides along with each contact, so your CRM sequences skip risky addresses automatically. Bounce rates stay low, sender reputation stays intact, and follow-up effort concentrates on prospects who will actually receive it.

Keep enrichment fresh on stalled deals

When a deal reopens after months, re-enrich the contact from the record. Job changes are the most common reason old deals mis-fire — a thirty-second refresh catches the champion who moved on before your rep emails a dead mailbox.

In practice

How small teams pair Apollo with a CRM

Two-person SDR team at a SaaS startup

Apollo builds the target list; HelloGrowthCRM runs the touches. Leads arrive enriched and scored, sequences fire with verified emails, and the founders review one pipeline instead of reconciling a prospecting tool against a spreadsheet.

Agency qualifying inbound enquiries

A marketing agency enriches every website enquiry automatically. Company size and industry route enterprise-looking leads to the senior partner within minutes, while smaller enquiries enter a nurture sequence — triage that used to take a morning happens on arrival.

Exporter finding overseas buyers

An Indian exporter prospects importers by region in Apollo, syncs them as leads, and works follow-ups by time zone from the CRM with WhatsApp and email on the same record. Reply rates are tracked per region to steer next month's list.

Setup guide

How to connect — step by step

Takes about 10–15 minutes. No coding required.

Setup at a glance

  • Connect your Apollo account
  • Configure enrichment fields
  • Set auto-enrichment triggers
  • Import Apollo prospects
  • Launch follow-up immediately
  1. 1

    Sign in or sign up at HelloGrowthCRM. Open the login page, enter your credentials (or use Google), or choose Sign up if you need a new account. You must be signed in before you can open Settings and connect this integration.

    HelloGrowthCRM login screen: Sign in with Google, email and password fields, Remember me, and Sign up link

    Open login page(opens in a new tab)app.hellogrowthcrm.com/login

  2. 2

    Open Settings. In the left sidebar, under Admin, click Settings (you will land on the Settings area; the URL is app.hellogrowthcrm.com/settings).

    HelloGrowthCRM Settings: Admin sidebar with Settings selected, secondary menu with Communication and Integrations, and profile area

    Open Settings(opens in a new tab)app.hellogrowthcrm.com/settings

  3. 3

    Go to Integrations. On the Settings screen, use the middle settings menu. Under COMMUNICATION, click Integrations (star icon). Then find and configure this connector—the connector-specific steps below pick up from here.

    HelloGrowthCRM Settings menu highlighting COMMUNICATION and Integrations next to the Admin Settings sidebar

    Open Settings (Integrations)(opens in a new tab)app.hellogrowthcrm.com/settings

  4. 4

    Connect your Apollo account

    In HelloGrowthCRM Settings, go to Integrations, then Lead Enrichment, and click Connect Apollo.io. Enter your Apollo API key found in Apollo Settings under API.

  5. 5

    Configure enrichment fields

    Select which Apollo data fields to populate in HelloGrowthCRM: email, mobile, LinkedIn URL, company size, industry, city, technology stack. Map Apollo fields to your CRM fields.

  6. 6

    Set auto-enrichment triggers

    Configure when Apollo enrichment fires — on new lead created, on demand with a manual button, or on import. Auto-enrichment keeps your database clean as new leads arrive.

  7. 7

    Import Apollo prospects

    Use the Apollo People Search in HelloGrowthCRM to search by title, company size, industry, and location. Select prospects and import directly with enriched data included.

  8. 8

    Launch follow-up immediately

    Set a rule: when an Apollo lead is imported, immediately start a follow-up sequence — WhatsApp, email, and dialer. The lead never sits waiting for a rep to notice it.

Need help with setup? Book a 15-minute onboarding call — our team will connect it live with you.
FAQ

Frequently asked questions

What data does Apollo provide when a lead is enriched?
Apollo typically provides verified email address, mobile number, LinkedIn profile URL, job title, company name, company size, industry, technology stack, and headquarters location. Data quality is higher than most enrichment tools because Apollo verifies and re-verifies contact data continuously.
Can I search for Apollo prospects directly inside HelloGrowthCRM?
Yes. The integration includes a prospect search interface inside HelloGrowthCRM where you can filter by job title, company size, industry, and location — powered by Apollo database. Selected prospects are imported directly with enriched data.
Does the Apollo integration work for Indian company data?
Apollo has strong coverage for Indian companies in technology, manufacturing, financial services, and professional services. For very small regional businesses, IndiaMART and JustDial integrations in HelloGrowthCRM provide better local coverage.
What happens when an Apollo email bounces?
HelloGrowthCRM email deliverability system detects bounces and marks the contact email as invalid. The system can trigger an automatic task to find an alternate contact method such as mobile for WhatsApp outreach.
Is the Apollo integration included in the standard plan?
The HelloGrowthCRM Apollo integration is included in paid plans from Rs 899/user/month. Apollo has its own pricing based on export credits. A free Apollo account gives 50 exports per month — sufficient for small teams.
Does Apollo enrichment cost extra?
Enrichment consumes credits from your Apollo plan at Apollo's rates — check their current pricing. The CRM-side integration is included on every HelloGrowthCRM plan, so your only variable cost is the Apollo credits you actually use.
What happens when Apollo can't match a lead?
The lead stays as submitted and is flagged unenriched, so routing falls back to your defaults. Expect partial coverage on consumer email domains — B2B leads with company domains match at much higher rates.

Want help evaluating the next step?

Book a demo to see HelloGrowthCRM in action, or start a free trial.