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EngageBay Cost Calculator

EngageBay Cost Calculator: Price Contacts and Seats on the Same Sheet

A total-cost-of-ownership worksheet for all-in-one suites priced on contacts and seats: send limits, bundle choices, branding, channels and support. HelloGrowthCRM is ₹899/user/month in India, $10/user/month billed annually elsewhere, free plan available.

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All-in-one suite cost worksheet covering contact tiers, seat counts, email send limits and bundle choices against HelloGrowthCRM per-user pricing

Quick answer

Is HelloGrowthCRM right for EngageBay Cost Calculator?

Yes. HelloGrowthCRM gives EngageBay Cost Calculator a single system to capture every lead, automate follow-up across phone, WhatsApp, and email, prioritise leads with AI scoring, and forecast revenue — with calling and messaging built in instead of sold as add-ons. It's built for the problems these teams actually hit — like the plan was chosen against today's contact count, and one good lead magnet pushed the database over a tier boundary mid-year — rather than generic sales busywork.
  • Two meters at once: all-in-one suites usually charge for seats and for the size of your contact database. Model both, because they move independently
  • Bundle choice: marketing, sales and service are often sold separately or together. Ask what a bundle costs against buying only the part you need
  • Contact tier boundaries: ask where the tiers sit, which records count, and what happens the month a form campaign pushes you over a boundary

See pricingBook a demo

01

All-in-one suites run two meters

A suite that covers marketing, sales and service usually charges for seats and for the size of your contact database. Those two meters move independently. Hiring raises one, a successful lead magnet raises the other, and a small team with a large list can end up paying more than a large team with a small one.

Model both curves before choosing a tier

Write your headcount today and in eighteen months, and your contact count today and in eighteen months. Place both on the tier ladder. Buyers routinely choose a tier against today's database and cross a boundary within two quarters, which is the least convenient moment to renegotiate.

02

The lines that move an all-in-one total

What counts as a contact

Ask whether unsubscribed contacts, bounced addresses, service-only records and closed-lost leads count towards your tier, and whether deleting or archiving frees capacity immediately. Then give list hygiene an owner and a monthly slot, because on database-priced plans housekeeping is budget control.

Send ceilings apply to sales email too

Ask the monthly send limit at your tier and whether one-to-one sales email draws from the same pool as bulk campaigns. Sequences from a sales team are steady and predictable; campaigns are spiky. If they share one allowance, a busy campaign month can quietly throttle the sales team.

Bundle discipline

Buy what will be used in the first year. Ask for the bundle price, the individual module prices, and the cost of adding a module mid-term. If that mid-term penalty is small, starting narrow is usually cheaper than buying capability you hope to grow into.

Channels and branding

Ask whether calling is native and who bills the minutes, whether WhatsApp is supported or requires a partner, and whether customer-facing emails, forms and landing pages carry vendor branding at your tier. If your brand matters to buyers, branding removal is a requirement rather than a nice extra.

03

The worksheet

Fill in the last column yourself and take the middle column to the vendor. Published pricing changes and varies by region, so get the current figures from that vendor directly rather than from any comparison page.

Cost lineWhat to ask the vendorHelloGrowthCRMYour figure
SeatsHow many paid seats, and is there a minimumPer seat, no minimum__________
Seat rateWhat does each seat cost₹899/user/month in India, $10/user/month billed annually__________
Contact tierWhich records count, and where is the boundaryPriced by seats, not contacts__________
Contacts in year twoProjected database size and tier thenSame seat rate__________
Bundle or moduleCost of the bundle against the parts we needOne product__________
Email send ceilingMonthly limit, and do sales and campaigns share itSequences included__________
Branding removalWhich assets carry branding, and cost to removeNo vendor branding on your mail__________
Automation depthWhich tier gives journeys, logic and scoringAI lead scoring included__________
CallingNative dialer, provider and recording retentionBuilt-in dialer; minutes usage-billed__________
WhatsAppNative, partner, or unavailableWhatsApp inbox included__________
List hygiene timeWho archives dead records each monthNot a billing driver__________
04

The column already filled in

HelloGrowthCRM is ₹899/user/month in India and $10/user/month billed annually elsewhere, with a free plan available and no minimum seat count. The bill follows seats rather than database size, so growing a list does not re-price your CRM. Pipeline, the built-in dialer, the WhatsApp inbox, email and SMS sequences, AI lead scoring and the mobile app are in the product, and calling minutes and WhatsApp conversations are usage-billed, so ask us for the current rate card.

Challenges we solve

The problems holding this industry back — and the fix

Every team in this space loses revenue to the same recurring gaps. Here is what they cost you and how HelloGrowthCRM closes each one.

  • The plan was chosen against today's contact count, and one good lead magnet pushed the database over a tier boundary mid-year.

    Model contact growth before choosing a tier, and ask exactly which records count. Then price the tier you will be in at the end of the year.Contact growth model

  • Sales email started bouncing off a monthly send ceiling that was set with campaigns in mind.

    Ask whether one-to-one sales email and bulk campaigns share the same allowance, and estimate both volumes separately before choosing a tier.Send ceiling split

  • You bought the full bundle for the sales team and only marketing ever used two of the modules.

    Price the bundle and the individual parts. If two modules will sit unused for a year, the bundle is not a saving, it is a subscription to potential.Bundle versus parts

  • Vendor branding stayed on customer-facing emails and forms because removing it needed a higher tier.

    Ask which customer-facing assets carry branding at your tier. If your brand matters, treat removal as a requirement and price the tier that provides it.Branding requirement

What you get

Why teams choose HelloGrowthCRM

AI-powered CRM with the features you need to close more deals.

  • Two meters at once: all-in-one suites usually charge for seats and for the size of your contact database. Model both, because they move independently.
  • Bundle choice: marketing, sales and service are often sold separately or together. Ask what a bundle costs against buying only the part you need.
  • Contact tier boundaries: ask where the tiers sit, which records count, and what happens the month a form campaign pushes you over a boundary.
  • Email send limits: ask the monthly send ceiling at your tier and whether one-to-one sales email draws from the same allowance as campaigns.
  • Branding removal: ask whether emails, forms and landing pages carry vendor branding at your tier and what removing it costs.
  • Automation depth: ask which tier includes multi-step journeys, conditional logic and lead scoring, and how many active workflows are permitted.
  • Landing pages and forms: ask how many are included, whether custom domains are supported, and whether page views are capped.
  • Calling: ask whether a dialer exists natively, which provider supplies minutes, and how numbers and recordings are billed and retained.
  • WhatsApp: ask whether messaging is native, a partner integration or absent, and who invoices you for conversations.
  • Support level: ask what response times you get at your tier, whether onboarding assistance is included, and what a higher level costs.
  • Data hygiene time: on contact-priced plans somebody must archive dead records to keep the tier honest. Budget that as a monthly task.
  • Growth modelling: project contacts and headcount twelve and twenty-four months out, then price the tier you will occupy then, not today.
Compare HelloGrowthCRM to HubSpot, Salesforce & more

HelloGrowthCRM by the numbers

$12
per user/month list price — $10/user/mo on annual billing, ₹899/user/mo in India
$0
free forever starter plan — no credit card required
14-day
trial included on paid plans
259+
live integrations, from WhatsApp to Tally and QuickBooks
500+
teams worldwide run their pipeline on HelloGrowthCRM

Frequently Asked Questions

Common questions about using HelloGrowthCRM in your industry.

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