Win more estimates and get repeat customers back on the schedule
HelloGrowthCRM captures every inquiry, builds quotes, chases the ones that go quiet and reminds past customers when they are due again. It is not a dispatch or route optimization system.
Quick answer
Does HelloGrowthCRM handle scheduling and routing?
Same-day quotes for residential per-pane pricing
Storefront contracts quoted at a flat monthly rate
Spring and fall reminders to past residential customers
Estimate follow-up sequences by text and email
Add-on upsells for screens, tracks and gutters
Post-construction window cleaning quotes for builders
Why this page exists
Window cleaning lives or dies on two things: how fast you get back to an inquiry, and whether last spring's customer books again this fall. Most of the work is small, repeatable and easy to lose. A homeowner fills in a form on Saturday, three companies reply, and the first one to text usually wins. A storefront asks for a quarterly price, then nothing happens for a month because nobody chased it. HelloGrowthCRM handles that side of the business. Inquiries from your website, phone and messaging land in one pipeline. The quote builder gets a price out the same day. Automated follow-up chases the estimates that go quiet, and recurring reminder sequences bring twice-a-year residential customers back without anyone keeping a list. Setup takes about 15 minutes and there is a free forever plan.
One thing to be clear about: HelloGrowthCRM is not a dispatch or route optimization system. It will not build tomorrow's route, sequence stops by drive time, assign crews to trucks or track a van on a map. If your day depends on routing six crews efficiently across a metro area, you need a field service or routing tool for that, and plenty of window cleaners run one alongside a CRM. What HelloGrowthCRM does is everything either side of the job itself. Where the inquiry came from, how quickly it got a price, whether the estimate was followed up, what the customer was invoiced, and when they are due again. Integrations through native connectors, Zapier and an API let it sit next to whatever you use to run the day.
Common search intent
Why teams evaluating CRM for window cleaning want a simpler system
An inquiry arrives at seven on a Saturday evening while you are still on a ladder. By Monday the homeowner has already booked the company that replied that night.
Estimates go out and nothing happens. Nobody chases the ones that went quiet, and a real share of the year's revenue simply evaporates into unanswered quotes.
Residential customers want service roughly twice a year, but nobody keeps the list. Spring comes around and you are buying leads instead of calling last year's customers.
Commercial storefront work is priced monthly or quarterly, then renewal comes up and nobody notices until the contact leaves and the account quietly stops booking.
Add-ons like screens, tracks, sills, hard water removal and gutter work get forgotten at quoting time, so the job value ends up lower than it should have been.
Nobody knows which leads came from Google, which came from a yard sign and which came from a referral, so marketing spend is a guess every single season.
Common Window Cleaning problems — and how this CRM solves them
Map your workflow to the CRM instead of rebuilding it in spreadsheets
Text beats voicemail for most of this work
A homeowner who filled in a form at nine on Saturday night will answer a text before they answer an unknown number. A property manager wants a written price by email with a reference they can forward for approval. HelloGrowthCRM sends email, SMS and WhatsApp from the same record, and the built-in dialer handles the calls, with recording and AI summaries so you remember what you promised on the last one. Send a quote by text, follow up by email, call when it matters. Every message sits on the same customer record, so anyone in the business can pick it up.
Best next step
See how email, SMS, tasks, and billing fit your workflow in one demo.
How it works
Catch every inquiry, including the after-hours ones
Connect your website form, your business number and your messaging channels. Missed calls and weekend texts land in the same pipeline as everything else, with the source recorded, so nothing waits until you get back to a desk.
Get a price out fast
Build quotes with the pricing method you already use, whether that is per pane, per window, by square foot or a flat monthly rate for a storefront. Add screens, tracks, hard water or gutter lines as optional extras.
Chase the quotes that go quiet
Start an automated sequence when an estimate is sent. A short text a couple of days later, an email the week after, and a task for you to call. Most of it runs without you thinking about it.
Bring recurring customers back
Set a reminder sequence off the date a job was completed, so a customer who wants service twice a year hears from you at the right time. Commercial accounts get their own renewal reminders before a contract lapses.
Pricing
$12 per user per month, or $10 billed annually
HelloGrowthCRM is $12 per user per month on monthly billing, or $10 per user per month billed annually. There is a free forever plan, which is often enough for a solo operator or a two-person crew. You pay per seat, so an owner plus an office admin plus two crew leads is four seats, and there is no charge tied to job volume, quote value or revenue. Setup takes about 15 minutes. If you would rather have the pipeline, quote templates and follow-up sequences built for you, the optional managed RevOps service, Growth Engine, is available.
What a window cleaning business needs, and what a generic CRM gives you
Useful next steps
CRM for cleaning companies
The broader setup for cleaning businesses with recurring and one-off work.
ExploreCRM for home services
How quoting, follow-up and invoicing work across home service trades.
ExploreCRM for service businesses
The general version of the pipeline, quote builder and reminder setup.
ExploreCompared with Jobber
Where a sales-side CRM differs from a field service and scheduling platform.
ExploreLead management
How inquiries are captured, scored, owned and moved through stages.
ExploreUS pricing
Plan details, the free forever tier and annual billing for US customers.
ExploreFrequently asked questions
AI Features Built for Window Cleaning
HelloGrowthCRM ships 12 AI agents across 3 autonomy levels — from fully autonomous voice calling to assistive smart compose. Every AI action is logged and reversible.
Voice Agent for Follow-Up
AI calls Window Cleaning prospects a day after the first conversation, answers the obvious questions, and books the next step so nobody has to chase manually.
Smart Compose for Client Messages
AI writing assist for inquiry replies, proposal covering notes, and follow-up messages — consistent wording, sent faster.
Automated Follow-Up Sequences
Trigger SMS, WhatsApp, and email reminders on a schedule you set once, so every open opportunity gets worked until it is won or closed out.
AI Lead Scoring
Rank incoming window cleaning inquiries by value, source, and response speed so the team works the best ones first.
All AI features included on every paid plan. No add-ons.