Quick answer
HelloGrowthCRM's material and stock module gives manufacturers and distributors live stock balances across every location, a full movement history for each item, low-stock alerts that trigger purchase orders to suppliers, goods-received recording against those POs, and per-job or bill-of-materials consumption — so what the screen says always matches what is on the shelf.
Most manufacturers and distributors do not lose money on the deals they can see. They lose it in the gap between the order book and the shelf — the place where nobody is looking until something breaks. When the number in the system and the quantity in the godown drift apart, every downstream decision is made on a wrong figure. Here is where the leak starts:
✗ You promise stock you do not have
Sales quotes a delivery date from a stock figure that was accurate last week. The job starts, the material is short, and now you are paying rush freight or an apology to hold the customer.
✗ You over-order to feel safe
Because nobody trusts the balance, the safe move is to buy extra. Cash sits on shelves as slow-moving stock, and the working capital that could have funded growth is tied up in material you may not use for months.
✗ Nobody can trace a wrong number
When the count is off, there is no record of who took what or when. Without a movement history, a stock discrepancy is a mystery instead of a line you can trace back to the entry that caused it.
✗ True job cost is a guess
If materials are never consumed against the job that used them, the cost per job is an estimate. You quote the next one on a hunch, and margin quietly erodes across every order.
The fix is not a bigger spreadsheet. It is a single system where every movement is recorded as it happens, so the balance is always earned rather than assumed. HelloGrowthCRM keeps material tracking on the same platform as the pipeline, so the team closing the order and the team fulfilling it are reading the same, current number — not two versions of the truth that only meet at stock-take.
Built for manufacturers and distributors whose stock, orders, and jobs all need to agree on one number.
Set up as many locations as you run — central godown, branch stores, a service van, or a shop-floor bay. Every item carries its own balance at each location, with transfers logged as recorded movements.
See the on-hand quantity for every item, at every location, updated the moment a movement is logged. No end-of-month spreadsheet reconciliation — the number on screen is the number on the shelf.
Record every stock-in, stock-out, and adjustment with a reason and a timestamp. The movement history for each item is a complete audit trail, so a wrong balance can always be traced to the entry that caused it.
Set a reorder point per item. When the live balance drops to that level, the item is flagged as low so you can act before a shortage stalls a job — not after a customer is already waiting.
Raise a purchase order against a supplier in a few taps, add line items and quantities, and email it. Each PO stays open until goods are received, so you always know what is on order and what is still outstanding.
Keep a record for every supplier — contact details, lead times, and the items they supply. Reorder prompts point straight at the right supplier, so raising the next PO takes seconds instead of a search through emails.
When a delivery arrives, record a goods-received entry against the purchase order. Stock rises automatically, and any gap between ordered and delivered quantities is shown so short shipments never slip through.
Consume materials against a specific job or a bill of materials. The stock used is deducted from the balance and costed to that job, giving you a real material cost per job instead of an estimate.
See what you hold, what it is worth, what is moving, and what is sitting idle. Stock valuation, movement, and low-stock reports give owners and finance a single source of truth for material on hand.
A material never lives in isolation. It is ordered, received, stored, moved, and consumed — and every step is a chance for the record to drift from reality if it lives in a different tool. HelloGrowthCRM keeps the whole chain on one screen, so the balance updates itself as work happens:
1. Low stock triggers a PO
An item drops to its reorder point and is flagged low. From the alert you raise a purchase order to the linked supplier, add the quantity, and email it — without leaving the CRM.
2. Goods received against the PO
When the delivery arrives, you record goods received against that purchase order. Stock rises automatically at the receiving location, and any gap between ordered and delivered quantity is shown.
3. Stock moves to where work happens
Transfer material from the godown to a shop-floor bay or a service van as a recorded movement. Each location keeps its own balance, so you always know where the stock physically is.
4. Material consumed against the job
As a job or bill of materials is built, the material used is consumed against it. Stock is deducted and the cost lands on the job — giving you a true material cost, not an estimate.
Because every one of these steps writes to the same live balance, the loop closes on its own. There is no re-keying between an ordering tool, a stock sheet, and a job costing file — and no reconciliation meeting to work out which of them is right. The purchase order, the goods received, the transfer, and the consumption are all movements on one item, in one history, on one system that also runs your sales.
Discrete manufacturers
Raw material and component stock tracked per store, consumed against a bill of materials as each unit is built, with real cost per job instead of a running estimate.
Distributors & wholesalers
Fast-moving SKUs across a central godown and branch stores, low-stock reorder points that trigger POs to suppliers, and goods-received checks against every delivery.
Fabrication & workshops
Material staged from the godown to the shop floor as a movement, consumed against a specific job, so quotes on the next job are built on what the last one actually used.
Trading & supply businesses
Purchase orders and supplier lead times in the same system that holds the customer order, so buying and selling are planned against one live stock balance.
Service & installation firms
Parts carried on service vans as their own stock location, consumed against the job on site, with reorder alerts before a technician runs out on the road.
Made-to-order producers
Materials reserved and consumed per order, valuation reports for finance, and a full movement history so any stock discrepancy can be traced to its cause.
Owners and operators who move material tracking onto HelloGrowthCRM consistently report the same shifts:
One
Balance everyone trusts
Sales and fulfilment read the same number
Fewer
Emergency reorders
Low-stock alerts act before a shortage
Real
Cost per job
Materials consumed against the job, not guessed
What is material and stock tracking in HelloGrowthCRM?
Material tracking is a built-in module that records what stock you hold, where it sits, and every movement in or out. You define stock locations (warehouse, van, shop floor), see a live balance for each item at each location, and log receipts, issues, and adjustments so the on-screen number always matches the shelf. It sits beside your sales pipeline, so the same system that closes an order also tells you whether you can fulfil it.
Can I manage multiple warehouses or stock locations?
Yes. You can create as many stock locations as you need — a central godown, branch stores, a service van, or a shop-floor staging area. Each item carries a separate balance per location, and you can transfer stock between locations as a recorded movement. Reports roll every location up into one on-hand figure so nothing is double-counted.
How do low-stock alerts and reorder points work?
You set a reorder point for each item. When the live balance falls to or below that level, HelloGrowthCRM flags the item as low and can prompt you to raise a purchase order to the linked supplier. Instead of discovering a shortage when a job is halfway done, you see it early — while there is still time to reorder.
Does it handle purchase orders and suppliers?
Yes. You can store supplier records with contact and lead-time details, raise a purchase order against a supplier, and email it. When the goods arrive you record a goods-received entry against that PO — which increases stock automatically and shows you any shortfall between what was ordered and what was delivered.
Can I tie materials to specific jobs or a bill of materials?
Yes. You can consume materials against a specific job or against a bill of materials (BOM), so the stock used on that job is deducted from the balance and costed to the job. That gives you a true picture of material cost per job rather than a guess, and it keeps stock accurate as production or fulfilment happens.
Is material tracking GST-ready and available on the free plan?
The material and stock module is built for Indian manufacturers and distributors and works alongside HelloGrowthCRM's GST-ready billing, so materials, orders, and invoices live on one system. You can start on the free plan to try it, and paid plans begin at Rs.899/user/month with no separate inventory add-on to buy.